Lessee Information
Registration Deadline is Friday, September 26, 2008

Name of Organization/Business

 Contact Person First Name:

Contact Person Last Name:

Are you a member of Katy Area Chamber of Commerce? No Yes

 Food Booths- $500 + $100 Deposit

Click here to become a member

Are you a Food Vendor? Yes No
Craft and Business Vendors click here

Are you a Katy Downtown Merchant?  No Yes

Are you a returning Merchant or a New Merchant? Returning Vendor New Vendor

 

Booth Information

PLEASE NOTE:  First choices will be honored as much as possible; however, there are no guarantees.  All booth locations are subject to change. To select more than one booth when total number of booths is 2 or more, enter as “number & number” in your choice. (ie., 608 & 609 in 1st choice, 398 & 399 in 2nd choice, etc.).
 

Terms and Conditions

All Vendors

• Displays, signs, trailers, tables, chairs, and canopies MUST fit inside the space allotted (12’ x 12’ for craft/business and 15’ x 12’ for food).  If equipment is larger than the booth space (including trailer tongues), additional booth space must be leased.  NO EXCEPTIONS!

• Vendors must provide their own equipment, tables, chairs, tents, and canopies.  No stakes may be driven into the asphalt, sidewalks or yards.

• All vendors are responsible for their own finances including small change issues. Local banks in the festival grounds will not be open for obtaining smaller currency. The chamber booth also will not provide any bill changing.

• The sale or distribution of carbonated drinks, water, or alcoholic beverages by any vendor is prohibited.

• Electricity is available only for food vendors.

• Photographs are no longer required. The Festival Committee believes that the vendors have shown excellent judgment of their product displays and the lists provided below have enabled proper booth assignment and placement.

• If multiple businesses will occupy the same booth, all businesses must be disclosed in the original application.  Failure to disclose any business will subject that business to removal from the Vendor Booth by the 2008 Katy Rice Harvest Festival Committee.

By putting my initials in this box, I agree to the above terms

Food Vendors

• Food is to be sold on a cash basis.

• The sale or distribution of carbonated drinks, water, or alcoholic beverages by any vendor is prohibited.

• The sale of any food item not approved by the Katy Rice Harvest Festival is strictly prohibited.  In the event of any dispute regarding the sale of any food or beverage item, the decision of the Rice Harvest Festival Committee shall be final and the Vendor accepts this condition by his/her signature below.  Vendor further acknowledges that any violation of this agreement may result in the Vendor’s booth being closed.

• All food vendors must comply with the requirements established by the Harris County Health Department. (Website: www.hd.co.harris.tx.us/Environmental Services/Food Establishments/Temporary Events).

• Ice will be sold by the Katy Rice Harvest Festival Ice Truck

Please list foods you plan to sell, distribute, display, or give away below.  Only food items listed on your acceptance letter will be permitted. Please indicate your primary food item in your food list.  Only two food vendors may sell the same item.

By putting my initials in this box, I agree to the above terms

Food Vender Booth Size

Width   Length

Remember to include trailer tongue in the length


Trailer Window/Door opens on:

Driver Side        Passenger Side        Rear

Please list any other characteristics
Required Field: Please indicate none if there are not any

Electricity Requirements
Standard configuration consists of:
Two (2) 110 outlets per booth

Other configurations will require an additional fee for set up.

Please specify your additional requirements

 

General Conditions
Click Here for Rice Harvest Festival General Conditions

By putting my initials in this box, I have read and agree to the
Rice Harvest General Conditions

LESSEE SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS THE KATY AREA CHAMBER OF COMMERCE, THE CITY OF KATY, AND THE RICE HARVEST FESTIVAL COMMITTEE, SPONSORS AND EACH OF THEIR RESPECTIVE GUESTS, AGENTS, SERVANTS, EMPLOYEES, OFFICERS AND DIRECTORS FROM AND AGAINST ANY AND ALL ACTIONS, CLAIMS, LIABILITIES, ASSERTIONS OF LIABILITIES, LOSSES, COSTS AND EXPENSES, INCLUDING BUT NOT LIMITED TO ATTORNEYS’ FEES, WHICH IN ANY MANNER MAY ARISE OR BE ALLEGED TO HAVE ARISEN OR RESULTED OR ALLEGED TO HAVE RESULTED FROM THE PRESENCE, ACTIVITIES, EVENTS AND OMISSIONS OF ANY NATURE WHATSOEVER OF LESSEE, THEIR AGENTS, SERVANTS, EMPLOYEES, AND THEIR RESPECTIVE GUESTS AND INVITEES, IN CONNECTION WITH THE USE AND OCCUPANCY OF THE LESSEE’S BOOTH AND BOOTH AREA INCLUDING, WITHOUT LIMITATION, ANY CLAIM OR CLAIMS FOR BODILY INJURY OR DEATH OF ANY PERSONS AND FOR ANY LOSS OR DAMAGE, FOR ANY LOSS OR DAMAGE TO PROPERTY, AND FURTHER INCLUDING WITHOUT LIMITATION, ANY CLAIM OR CLAIMS ARISING OUT OF THE PRESENCE, SERVING OR USE OF ANY ALCOHOLIC BEVERAGES AT THE RICE HARVEST FESTIVAL.
 

·        Will keep the booth(s) open, manned, and maintained in a clean and professional manner during the Katy Rice Harvest Festival hours of 10 AM to 7 PM Saturday and 11:00 AM to 6:00 PM Sunday.  On Saturday, vendors can stay open past 7:00 PM.  booth set up begins at 6:30 PM Friday and 6:30 AM Saturday.    Booths may not be dismantled until 6:30 PM on Sunday.  Any Vendor failing to keep his/her booth open, manned, and maintained in a clean and professional manner during the entire event and/or removing his/her booth from said event prematurely without the permission of the Katy Area Chamber of Commerce will forfeit his/her right to occupy a vendor booth space at the Katy Rice Harvest Festival in the year 2009.  Please remember that vehicles cannot be used to dismantle booths Saturday night or to set up booths Sunday morning.  This is a liability issue and will be strictly enforced.

·        Will have all vehicles out of the Katy Rice Harvest Festival Area by 8:30 AM Saturday, October 11^th.  NO VEHICLES ARE ALLOWED IN THE KATY RICE HARVEST FESTIVAL AREA AFTER 8:30 AM SATURDAY AND BEFORE 6:30 PM. SUNDAY.  VEHICLES ARE SUBJECT TO TOWING AT THE OWNER’S EXPENSE AND THE VENDOR BOOTH MAY BE REMOVED.  The downtown streets within the Festival will be blocked from 6:00 PM Friday, October 10^th, 2008 through Sunday, October 12^th, 2008.  Please note the entrances on Second and Third Street off Avenue A.  These two streets are the only entrances for vendor set-up.  You must show an official colored card to the Festival Officials at the Gates 7 and 8 to gain admittance.  There will be no exceptions to this rule.  All Vendors in Booth Numbers 100 – 599 must enter through Gate 8 (Avenue A and Second Street).  All Vendors in Booth Numbers 601 – 999 must enter through Gate 7 (Avenue A and Third Street). All vehicles should be proceeding west and south through the Festival grounds to allow for a smooth traffic flow.  Vendors should unload their vehicles and immediately move their vehicles to the Vendor Parking to enable other vendors access to their Vendor Booths.  This rule will be strictly enforced.

·        Will wait until all booths are dismantled and a Katy Rice Harvest Festival official approves re-entry after 6:30 p.m. Sunday evening.  At this time, vehicles may enter the Katy Rice Harvest Festival Area

·        Will keep and leave the leased booth space(s) clean and clear of refuse by containing trash in appropriate receptacles. 

·        Will remain in the assigned booth space and not move fences or any other barriers that have been placed to contain the Katy Rice Harvest Festival Area.  Will not conduct any business from the festival aisles.

·        Will provide any tables, chairs, loading equipment, display material, protective covering, sanitation supplies, etc. that are needed by vendor.

·        Will assume complete liability for occurrences within or around the booth(s) and will provide any insurance coverage required by Lessor.

·        Will post Certificate of Registration both in the booth. This will be sent to each vendor approximately one week prior to the event.  If you prefer to pickup your registration package, the Rice Harvest Festival must be notified at the time you file your vendor application.

·        Will operate all food booths in conformance with all applicable Harris County Department of Health regulations.  All booths must be maintained in a clean and professional manner.

·        Will wear vendor identification in order to be admitted to the Katy Rice Harvest Festival without charge.  Failure to wear appropriate identification will result in the vendor being charged a gate admission.

·        Will abide by all of the rules of the Katy Rice Harvest Festival including, but not limited to, those referring to vehicular traffic and items that may be sold.

The undersigned lessor (Katy Area Chamber of Commerce):

• Will furnish a space for lessee’s use as a booth.
• Will assume no responsibility for Workman’s Compensation, FICA, or other withholding taxes for any and all employees or agents that work in the booths and shall not be responsible for sales tax.
• Reserves the right to approve for each booth the items offered for sale, distribution, or display in order to avoid excessive duplication.  No booths will be leased for garage sale type merchandise.
• Reserves the right to locate exhibitors for the maximum benefit of the Katy Rice Harvest Festival Committee and its visitors.

• Will assume no responsibility for items left at the Katy Rice Harvest Festival site.
• Will provide no parking for trailers or RV’s.  
• Will provide a maximum of six vendor badges or wristbands per vendor.   Additional festival wristbands must be purchased from the Chamber at half price. Vendor booth staff and volunteers do not receive complimentary admission.  Additional wristbands may be purchased by vendors at half price prior to October 8, 2008.

Signed:  KATY AREA CHAMBER OF COMMERCE
 

I AGREE TO THESE ADDITIONAL TERMS AND CONDITIONS
Click here to read the additional terms and conditions


INITIALS OF PERSON EXECUTING THIS
AGREEMENT FOR THE LESSEE/VENDOR.