Print this application out and mail with your payment to:
Katy Area Chamber of Commerce
23501 Cinco Ranch Blvd Ste B206
Katy, TX  77494
        

Lessee Information: 

Name of organization/business _________________________________

Contact person 	____________________________________________

Mailing Address ____________________________________________

City, State, Zip_____________________________________________
			
Telephone Number __________________________________________

Fax 		___________________________________________________

Email		___________________________________________________
_*Note - All businesses to be in included in a Vendor Booth 
Must be Disclosed in the Application.  Failure to disclose the 
businesses will subject the business to removal from the 
Vendor Booth by 2008 Katy Rice Harvest Festival Committee.

Please Circle One Category:
Business Vendor
Food Vendor	
Craft Vendor

Booth Information

1st choice	 ___________	
2nd choice  ___________
3rd choice   ___________
4th choice	 ____________

Total Number of Booths	_________	

PLEASE NOTE:  First choices will be honored as much as possible; 
however, there are no guarantees.  All booth locations are subject to change. 
To select more than one booth when total number of booths is 2 or more, enter as “number & number” in your choice. 
(i.e.., 608 & 609 in 1st choice, 398 & 399 in 2nd choice, etc.).

Business Name:  ______________________________________________

Name on Card: _______________________________________________

Billing Address:  _____________________________________________

City: __________________St_____________Zip__________

• Displays, signs, trailers, tables, chairs, and canopies MUST fit inside the space allotted (12’ x 12’ for craft/business and 15’ x 12’ for food). If equipment is larger than the booth space (including trailer tongues), additional booth space must be leased. NO EXCEPTIONS!
  Vendors must provide their own equipment, tables, chairs, tents, and canopies. No stakes may be driven into the asphalt, sidewalks or yards.

• All vendors are responsible for their own finances including small change issues. Local banks in the festival grounds will not be open for obtaining smaller currency. The chamber booth also will not provide any bill changing.

• The sale or distribution of carbonated drinks, water, or alcoholic beverages by any vendor is prohibited.

• Electricity is available only for food vendors.

• Photographs are no longer required. The Festival Committee believes that the vendors have shown excellent judgment of their product displays and the lists provided below have enabled proper booth assignment and placement.

• If multiple businesses will occupy the same booth, all businesses must be disclosed in the original application.  Failure to disclose any business will subject that business from the Vendor Booth by the 2008 Katy Rice Harvest Festival Committee.

Please list arts, crafts and materials to be sold, distributed, displayed, or given away. Please be specific and thorough. Only listed items will be allowed. In the event of any dispute regarding the sale of any item, the decision of the Rice Harvest Festival Committee shall be final and the Vendor accepts this condition by his/her signature below. Vendor further acknowledges that any violation of this agreement may result in the Vendor’s booth being closed.

Craft and Business vendors are not allowed to give, sell, cook, or display any type of food or drink in their booths.
Packaged food for consumption outside of the festival is allowable.

There is no electricity provided for craft and business vendors.

________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________

(Please use an additional sheet if needed.)

• Food is to be sold on a cash basis.
• The sale or distribution of carbonated drinks, water, or alcoholic beverages by any vendor is prohibited.

• The sale of any food item not approved by the Katy Rice Harvest Festival is strictly prohibited. In the event of any dispute regarding the sale of any food or beverage item, the decision of the Rice Harvest Festival Committee shall be final and the Vendor accepts this condition by his/her signature below. Vendor further acknowledges that any violation of this agreement may result in the Vendor’s booth being closed.

• All food vendors must comply with the requirements established by the Harris County Health Department. (Website: www.hd.co.harris.tx.us/Environmental Services/Food Establishments/Temporary Events).
• Ice will be sold by the Katy Rice Harvest Festival Ice Truck.
• Please list foods you plan to sell, distribute, display, or give away below.
  Only food items listed on your acceptance letter will be permitted. Please indicate your primary food item in your food list.  Only two food vendors may sell the same item.

1. _____________________________________________________
2. _____________________________________________________
3. _____________________________________________________
4. _____________________________________________________
5. _____________________________________________________

(Please use an additional sheet if needed.)

Trailer Size Width _________ Length __________
(Remember to include trailer tongue in the length)

Trailer Window / Door: Opens on:
Driver Side _______
Passenger Side _______
Rear: _______

Other Special Characteristics
___________________________________________________
____________________________________________________
____________________________________________________

Standard Configuration: Two(2) 110 volt outlets per booth

Other Configurations will require an additional fee for setup.

Please specify your additional requirements:

________________________________________________
________________________________________________
________________________________________________

The Katy Rice Harvest Festival is a family-oriented function that is aimed at presenting entertainment and activities suitable for the entire family, including minors. Therefore, the Katy Rice Harvest Festival Committee reserves the right to restrict the artwork and crafts sold and displayed. Such items must not contain nudity, profanity, obscenity, or otherwise objectionable material. No weapons, including without limitation, knives, brass knuckles, Chinese throwing stars, or other such materials, can be sold or displayed. Should the Katy Rice Harvest Festival Committee, at its sole discretion, determine that a lessee’s items do not conform to the standards mentioned, lessee agrees to remove such items from the site immediately.

If the Katy Rice Harvest Festival Committee, at its sole discretion, determines that any lessee fails to comply with ALL of the terms set out in this contract, said lessee will be asked to leave the Katy Rice Harvest Festival Area, and the booth will be removed.

This lease agreement shall not become effective until it is paid in full and is accepted by the Katy Rice Harvest Festival Committee and shall constitute the entire agreement between parties. Full payment must be received and cleared for a booth to be assigned. If a vendor’s check is returned or a credit card is not honored, the vendor’s booth will be forfeited immediately. All food vendors will be notified of the exact food items they are permitted to sell upon acceptance of their application.

Applications may be completed on-line and transmitted via www.katychamber.com.

There will be NO REFUNDS for any reason, including rain or any other weather-related event.

Initials _________

I/we,_________________________________________________________,representing______________________________________________(Lessee) hereby agree to lease from the Katy Area Chamber of Commerce, through its authorized committee, the Katy Rice Harvest Festival Committee (Lessor), booth space(s) at the Katy Rice Harvest Festival for a fee of $500 per food booth space plus $50 security deposit and $200 per craft booth space and $350 per business booth space.. (Katy Area Chamber of Commerce Member Fees: $500 per food booth spaces plus $100 security deposit and $200 per craft booth space and $350 per business booth space.)
All booth locations are subject to change.

A check, money order or credit card authorization in the amount of $_______ is attached to this application. Credit cards will be accepted.

Checks should be made payable to the:
KATY AREA CHAMBER OF COMMERCE.

Post-dated checks will not be accepted. Returned checks and dishonored credit card payments will result in the immediate forfeiture of the vendor’s booth.

The undersigned Lessee:

LESSEE SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS THE KATY AREA CHAMBER OF COMMERCE, THE CITY OF KATY, AND THE RICE HARVEST FESTIVAL COMMITTEE, SPONSORS AND EACH OF THEIR RESPECTIVE GUESTS, AGENTS, SERVANTS, EMPLOYEES, OFFICERS AND DIRECTORS FROM AND AGAINST ANY AND ALL ACTIONS, CLAIMS, LIABILITIES, ASSERTIONS OF LIABILITIES, LOSSES, COSTS AND EXPENSES, INCLUDING BUT NOT LIMITED TO ATTORNEYS’ FEES, WHICH IN ANY MANNER MAY ARISE OR BE ALLEGED TO HAVE ARISEN OR RESULTED OR ALLEGED TO HAVE RESULTED FROM THE PRESENCE, ACTIVITIES, EVENTS AND OMISSIONS OF ANY NATURE WHATSOEVER OF LESSEE, THEIR AGENTS, SERVANTS, EMPLOYEES, AND THEIR RESPECTIVE GUESTS AND INVITEES, IN CONNECTION WITH THE USE AND OCCUPANCY OF THE LESSEE’S BOOTH AND BOOTH AREA INCLUDING, WITHOUT LIMITATION, ANY CLAIM OR CLAIMS FOR BODILY INJURY OR DEATH OF ANY PERSONS AND FOR ANY LOSS OR DAMAGE, FOR ANY LOSS OR DAMAGE TO PROPERTY, AND FURTHER INCLUDING WITHOUT LIMITATION, ANY CLAIM OR CLAIMS ARISING OUT OF THE PRESENCE, SERVING OR USE OF ANY ALCOHOLIC BEVERAGES AT THE RICE HARVEST FESTIVAL.

I AGREE TO THE FOREGOING TERMS AND CONDITIONS: __________ (INITIALS OF PERSON EXECUTING THIS AGREEMENT FOR THE LESSEE/VENDOR.

·Will keep the booth(s) open, manned, and maintained in a clean and professional manner during the Katy Rice Harvest Festival hours of 10 a.m. to 7 p.m. All vendors may stay open after 7:00 PM.  Vendors must stay open from 11 AM to 6 p.m. Sunday.
Booth set up begins at 6:30 PM p.m. Friday and 6:30 AM. Saturday. Booths may not be dismantled until 6:30 p.m. on Sunday. Any Vendor failing to keep his/her booth open, manned, and maintained in a clean and professional manner during the entire event and/or removing his/her booth from said event prematurely without the permission of the Katy Area Chamber of Commerce will forfeit his/her right to occupy a vendor booth space at the Katy Rice Harvest Festival in the year 2009. Please remember that vehicles cannot be used to dismantle booths Saturday night or to set up booths Sunday morning. This is a liability issue and will be strictly enforced.

· Will have all vehicles out of the Katy Rice Harvest Festival Area by 8:30 AM Saturday, October 11th. NO VEHICLES ARE ALLOWED IN THE KATY RICE HARVEST FESTIVAL AREA AFTER 8:30 AM SATURDAY AND BEFORE 6:30 p.m. SUNDAY. VEHICLES ARE SUBJECT TO TOWING AT THE OWNER’S EXPENSE AND THE VENDOR BOOTH MAY BE REMOVED.   The downtown streets within the Festival will be blocked from 6:00 PM Friday, October 10th, 2008 through Sunday, October 12th, 2008.  Please note the entrances on Second and Third Street off Avenue A.  These two streets are the only entrances for vendor set-up.  You must show an official colored card to the Festival Officials at the Gates 7 and 8 to gain admittance.  There will be no exceptions to this rule.  All Vendors in Booth Numbers 100-599 must enter through Gate 8 (Avenue A and Second Street).  All Vendors in Booth Numbers 601-899 must enter through Gate 7 (Avenue A and Third Street).  All vehicles should be proceeding west and south through the Festival grounds to allow for a smooth traffic flow.  Vendors should unload their vehicles and immediately move their vehicles to the Vendor Parking to enable other vendors access to their Vendor Booths.  This rule will be strictly enforced.

· Will wait until all booths are dismantled and a Katy Rice Harvest Festival official approves re-entry after 6:30 p.m. Sunday evening. At this time, vehicles may enter the Katy Rice Harvest Festival Area

· Will keep and leave the leased booth space(s) clean and clear of refuse by containing trash in appropriate receptacles.

· Will remain in the assigned booth space and not move fences or any other barriers that have been placed to contain the Katy Rice Harvest Festival Area. Will not conduct any business from the festival aisles.

Initials _________

· Will assume complete liability for occurrences within or around the booth(s) and will provide any insurance coverage required by Lessor.

· Will post Certificates of Registration in the booth.  This will be sent to each vendor approximately one week prior to the event.  If you prefer to pickup your registration package, the Rice Harvest Festival must be notified at the time you file your vendor application.

· Will operate all food booths in conformance with all applicable Harris County Department of Health regulations. All booths must be maintained in a clean and professional manner.

· Will wear vendor identification in order to be admitted to the Katy Rice Harvest Festival without charge. Failure to wear appropriate identification will result in the vendor being charged a gate admission.

· Will abide by all of the rules of the Katy Rice Harvest Festival including, but not limited to, those referring to vehicular traffic and items that may be sold.

Initials ______

The undersigned lessor (Katy Area Chamber of Commerce):

· Will furnish a space for lessee’s use as a booth.

· Will assume no responsibility for Workman’s Compensation, FICA, or other withholding taxes for any and all employees or agents that work in the booths and shall not be responsible for sales tax.

· Reserves the right to approve for each booth the items offered for sale, distribution, or display in order to avoid excessive duplication. No booths will be leased for garage sale type merchandise.

· Reserves the right to locate exhibitors for the maximum benefit of the Katy Rice Harvest Festival Committee and its visitors.

· Will assume no responsibility for items left at the Katy Rice Harvest Festival site.

· Will provide no parking for trailers or RVs.

· Will provide a maximum of six vendor badges or wristbands per vendor.  Additional festival wristband must be purchased from the Chamber.  Vendor booth staff and volunteers do not receive complimentary admission.  Additional wristbands may be purchased by vendors for half price prior to October 8, 2008.
 

Signed: KATY AREA CHAMBER OF COMMERCE

I/we agree to the guidelines and conditions in this contract. In addition, I/we declare that the information above is true and complete. I/we understand that all contracts and applications must be completed, signed, and paid for in full before being accepted by the Katy Rice Harvest Festival Committee. I/we further understand that this application and contract will not be considered to be valid until all information has been provided, payment received in full, fully executed contract and Lessee notified of acceptance.

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Lessee’s Authorized Signature  & Date

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Committee’s Authorized Signature & Date